Ever wondered what a wedding planner actually does? No, I don’t just drink champagne, fluff dresses, and cry happy tears at vows all day (though I won’t deny that happens sometimes). My job is a mix of logistics, creativity, problem-solving, and, let’s be honest, a little bit of magic.
Weddings don’t just happen—they take months (or even years) of careful planning, organizing, and coordinating all the details so that when the big day arrives, everything flows seamlessly. And trust me, a lot goes on behind the scenes to make that magic happen.So, if you’ve ever wondered what it’s like to be a wedding planner—or just want to know what happens before you walk down the aisle—here’s a peek into my world, from a regular planning day to the all-important day before the wedding.
A Typical Day: Planning, Coffee, and a Lot of Emails
Not every day is spent tying bows on chairs or arranging flowers. In fact, most of my work happens way before the wedding day even arrives. A big part of my job is making sure everything is set up in advance so that my couples can relax and enjoy their big day stress-free. Here’s what a typical planning day looks like for me:
Morning Routine: A Fresh Start
I wake up early and give myself a moment to prepare for the day ahead. Weddings require energy—both mental and physical—so I start my morning with a quick workout. Whether it’s yoga or a short run, this helps me stay in shape because, let’s be real, wedding planning is basically a full-body workout. (Lifting floral arrangements and running across venues in heels? Olympic-level skills.)
Coffee & Breakfast: A Non-Negotiable Ritual
A wedding planner without coffee is like a wedding without vows—something just isn’t right. I enjoy my much-needed caffeine fix alongside a small breakfast before I dive into the day.
Emails & Client Calls: Keeping the Ball Rolling
I check my inbox first thing in the morning because, trust me, wedding emails never stop. I respond to new inquiries, confirm details with vendors, and check in with my current clients.
Then, it’s time for client calls! I spend a good chunk of my day discussing wedding designs, vendor choices, and timelines with my couples. This is where we get into the fun details—everything from choosing the perfect shade of blush for napkins to deciding between a live band or a DJ. I love helping my couples bring their vision to life!
Mood Boards & Rental Options: Bringing the Vision to Life
Once I know what my couple wants, I start putting together mood boards. This involves creating design inspiration, selecting color palettes, and organizing rental options to ensure that every little detail fits seamlessly into their wedding theme.
(Yes, Pinterest is my best friend and my worst enemy—so much inspiration, so many rabbit holes!)
Lunch Break: A Little Breather
At some point, I force myself to step away from my laptop and eat lunch. I say “force” because it’s so easy to get caught up in the whirlwind of planning that I forget to take a break. But we all need to recharge!
Timeline Logistics: Making Sure the Day Runs Smoothly
After lunch, it’s time to fine-tune wedding timelines. I create a minute-by-minute schedule for the big day, making sure every moment is accounted for—from the time the florist arrives to the exact second the first dance begins.
A well-planned timeline is the secret to a stress-free wedding day. (And trust me, I’ve seen what happens when there isn’t a solid timeline… and it’s pure chaos.)
Social Media & Website Updates: Sharing the Love
Part of my job involves showcasing my work! I update my social media with wedding inspiration, planning tips, and behind-the-scenes peeks at what I do. I also update my website with new blog posts (hello, this one!).
And just like that, another day of making wedding dreams come true is done!
Being a Wedding Planner: The Best Job in the World
Wedding planning is a mix of organization, patience, and a little bit of magic. It’s not always glamorous (I’ve steamed more dresses than I can count and sewn more buttons than a tailor), but it’s the most rewarding job in the world.
My goal? To make sure my couples have a seamless, stress-free wedding day filled with love, laughter, and unforgettable moments.
If you’re looking for someone to bring your dream wedding to life—without the stress—let’s chat! I’d love to be part of your special day.
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